Everything You Need to Know About BiOKnox HRMS & CLMS

BiOKnox HRMS is a comprehensive cloud-based Human Resource Management System developed by Compugraphs Softech Solutions Pvt. Ltd., Bhubaneswar. It automates the complete HR lifecycle — attendance, payroll, leave, compliance, ESS portal, workforce analytics, and contract labour management — in one unified platform. BiOKnox is the only HRMS software in India that includes a full CLMS (Contract Labour Management System) in the same license. Trusted by L&T, Tata Projects, Hi-Tech Hospital, Gulf Oil, RITES, and 250+ organizations PAN India since 2010.

HRMSSince 2010PAN India

BiOKnox HRMS includes 8 tightly integrated modules:

• 01 — Recruitment & Hiring Management — candidate pipeline, interview scheduling, onboarding
• 02 — Attendance Management — biometric, GEO fenced, face recognition, RFID, shift roster
• 03 — Leave Management — apply, approve, track, payroll LOP auto-deduction
• 04 — Cloud Payroll — auto salary from attendance, PF, ESI, TDS, Form 16, payslips
• 05 — ESS Portal & Android App — employee self-service for leave, payslips, attendance
• 06 — CLMS / Workforce Management — contract labour lifecycle end-to-end
• 07 — Biometric Device Management — remote device management, template sync
• 08 — Workforce Analytics & MIS Reports — real-time dashboards, automated reports

All modules connect in real time — attendance data flows directly into payroll, leave data updates HR records automatically.

BiOKnox is primarily a cloud-based (SaaS) HRMS and CLMS platform, accessible via any web browser without requiring local server installation or infrastructure. The ESS module has both a web portal and an Android mobile app. For organizations with specific data residency, security, or connectivity requirements, on-premise deployment is also available. Contact us at sales@bioknox.in or +91-7328822601 for on-premise pricing and deployment details.

Yes. BiOKnox subscriptions are fully scalable — you can upgrade your plan, add more user licenses, add new modules (e.g. adding CLMS to an HRMS subscription), or increase the number of employee records at any time. Upgrades are processed without downtime or data migration. Contact our sales team to discuss your expansion requirements and get an upgraded pricing proposal.

Yes — completely free, no credit card required, no commitment. BiOKnox offers a personalized 30-minute live demo of HRMS or CLMS software tailored to your industry and workforce size. Our specialist will walk you through attendance, payroll, compliance, and any specific modules relevant to your organization. To book: call +91-7328822601, email sales@bioknox.in, or fill the form at bioknox.in/contact-us. Our team responds within 24 hours.

BiOKnox serves organizations across all major industries in India:

• Construction & Infrastructure — L&T, Tata Projects, 250+ project sites
• Manufacturing — multi-shift, factory attendance, contractor management
• Healthcare — hospital staff, zone-wise RFID, contract staff
• Corporate / IT — ESS, WFH OD, hybrid attendance
• Oil, Gas & Energy — remote site attendance, contract workmen
• Government & PSU — compliance-first deployments
• Logistics & Supply Chain — field workforce, GEO fenced attendance

BiOKnox integrates directly with all major biometric and Face Recognition System (FRS) device brands for automatic log transfer, template sync, and remote device management — no manual data extraction required. Supported attendance capture types:

• Fingerprint biometric — all major brands
• AI Face Recognition (FRS) — contactless, anti-proxy
• Palm biometric — vein-based high-security
• RFID / Smart Card — dual-purpose access + attendance
• GEO Fenced Mobile — Android app with mini fingerprint scanner

For device brands not in the direct tie-up list, BiOKnox builds a custom communication application using the OEM API — ensuring no device is ever unsupported. Contact us for your specific device brand compatibility.

Yes. BiOKnox provides remote biometric device management directly from the software dashboard — no physical access to the device required. Remote management features include:

• Automatic attendance log transfer from device to cloud
• Remote biometric template push to new devices
• Master-to-slave device template synchronization
• Remote device reboot and configuration
• Encrypted pen drive upload for offline/remote sites with no internet
• Real-time device connectivity status monitoring

Yes. BiOKnox provides GEO Fenced Attendance through the Android ESS app with a pre-installed fingerprint scanner. Here's how it works:

• HR defines a GPS boundary (geo-fence) around the work site or location
• Employees can only mark attendance when physically inside the boundary
• The app captures GPS coordinates, address, PIN code, and biometric fingerprint simultaneously
• Attendance is rejected if the employee is outside the defined boundary
• Works in offline mode — data syncs automatically when internet is available

This is ideal for construction sites, field teams, and remote locations where traditional biometric infrastructure is unavailable. It eliminates proxy attendance completely.

Yes. BiOKnox includes a comprehensive Auto Shift Roster module that automatically assigns employees to shifts (Morning, General, Night, or custom) based on predefined rules. Features include:

• Automatic shift assignment for multiple departments simultaneously
• Rotational schedule management and week-off configuration
• Shift change request and approval workflow
• Overtime (OT) calculation per configured policy
• OT payroll integration — overtime pay calculated automatically
• MIS reports for shift compliance and OT cost analysis

Through the BiOKnox ESS mobile app or web portal, employees can submit:

• Mis-punch correction — request to correct a missed or incorrect attendance punch
• OD (Out Duty) / Tour posting — post attendance for field visits or travel days
• WFH (Work From Home) — mark work-from-home attendance

All requests go through a manager approval workflow. Approved corrections automatically update attendance records and payroll — with a complete audit trail maintained for every change.

Multi-layer attendance in BiOKnox captures employee presence at multiple checkpoints simultaneously — commonly used in construction, manufacturing, and large industrial setups:

• Gate Attendance — biometric punch at the main entry/exit gate
• Job Location Attendance — attendance captured at the specific work zone or department
• Canteen Attendance — tracking for meal deduction management

Both gate and job-location punches are captured and reconciled in real time. This is a key feature for large L&T-scale deployments where employee location tracking across a 250+ site network is critical.

BiOKnox automates all major Indian payroll compliance requirements:

• PF (EPFO) — auto-calculation, challan, EPFO portal upload file
• ESI (ESIC) — eligibility check, contribution calculation, ESIC portal file
• Professional Tax — state-wise rules automatically applied
• TDS — Form 26Q, 24Q, quarterly returns
• Form 16 / 16A — auto-generated annually for all employees
• Gratuity — tracked and calculated per Gratuity Act
• Bonus — calculated per Payment of Bonus Act
• LWF — Labour Welfare Fund deductions per state

Bank NEFT advice and RTGS transfer files are also auto-generated. Zero manual filing for any statutory requirement.

Yes — and this is one of BiOKnox's most unique differentiators in India. Payroll is auto-generated directly from biometric attendance data — eliminating manual reconciliation entirely. The flow:

• Employee punches biometric at device → log auto-syncs to cloud
• Attendance calculated per shift policy → present days, late arrivals, OT computed
• Payroll auto-calculates salary → all deductions applied (PF, ESI, LOP, TDS)
• Salary slips auto-generated and emailed to employees
• Bank NEFT advice ready for finance team

No spreadsheets. No manual entry. No reconciliation errors.

Yes. BiOKnox's payroll module includes comprehensive salary structure management:

• Custom salary structures — Basic, HRA, DA, TA, Special Allowance, and configurable components
• Loan management — record employee loans, set EMI deduction schedules
• Advance salary — process and recover from subsequent payroll automatically
• Canteen deductions — deduct from salary based on usage records
• Arrears calculation — handle retrospective salary revisions
• Full & Final settlement — automated calculation for exiting employees

BiOKnox auto-generates a comprehensive set of payroll reports and documents:

• Monthly paysheet (department-wise and individual)
• Salary slip — emailed directly to employees
• Bank NEFT / RTGS advice file for salary disbursement
• PF challan and EPFO portal upload file
• ESI challan and ESIC portal upload file
• Professional Tax challan (state-wise)
• Form 16, Form 24Q (TDS returns)
• Overtime cost report (department-wise)
• LOP (Loss of Pay) deduction summary
• Full & Final settlement statement

All reports can be scheduled for automatic email delivery to relevant managers.

Yes — through the integrated CLMS module. BiOKnox manages contractor payroll end-to-end:

• Wages auto-calculated from biometric attendance data for each workman
• Skill grade and designation-wise wage rates applied automatically
• PF and ESI for contract workers calculated separately per contractor
• Vendor bill prepared automatically based on mandays and contract rates
• Deductions (canteen, advances, penalties) applied before bill generation
• Full & Final settlement for workmen upon project completion

This eliminates all billing disputes with contractors and ensures 100% compliance with labour laws.

Yes — and this is BiOKnox's most unique differentiator. BiOKnox is the only HRMS software in India that includes a full CLMS (Contract Labour Management System) in the same license. This means:

• One biometric device manages both permanent employees and contract workmen
• One HR team handles the complete workforce — no separate contractor management software
• No duplicate software costs or data silos between HR and contractor systems
• ~30% reduction in HR resource utilization — proven at L&T across 1 Lakh+ workmen

Organizations can also purchase CLMS standalone if they only manage contract labour without a permanent employee base.

BiOKnox automatically generates all statutory compliance reports required under the Contract Labour (Regulation and Abolition) Act:

• Form A — Register of Contractors
• Form B — Register of Workmen employed by Contractor
• Form C — Muster Roll
• Form D — Register of Wages
• Form E — Register of Overtime

Additionally, PF and ESI for contract workers are calculated and filed automatically. Workmen and vendors are auto-blocked when documents, licences, or gate passes expire — eliminating manual compliance monitoring.

BiOKnox currently manages over 1 Lakh (1,00,000+) live contract workmen simultaneously across its deployments — with 10 Lakh+ biometric UIDs registered across 250+ project sites PAN India. The largest single deployment is L&T, where BiOKnox manages contract workmen across multiple infrastructure project sites across India. This scale of deployment makes BiOKnox the most battle-tested CLMS software in India.

BiOKnox CLMS handles the complete onboarding lifecycle:

• Vendor Registration — digital onboarding with licence validation and contract upload
• Workman Registration — personal details, KYC document upload, skill grade assignment
• Biometric Enrollment — 10-finger fingerprint registration + face recognition template
• Medical Fitness — medical certificate upload and validity tracking
• Safety Training — training completion tracking and certification
• Gate Pass Generation — auto-generated with validity period
• ID Card Generation — with photo, QR code, and workman details
• Auto-block on Expiry — gate pass or document expiry automatically blocks site access

Yes. BiOKnox provides comprehensive Workforce Management and Analytics capabilities:

• Real-time headcount dashboards — by department, contractor, skill, and site
• Deployment and site allocation tracking — know exactly where each workman is deployed
• Productivity reports — actual work hours vs planned, per workman and team
• Absenteeism patterns — identify recurring absentee trends by contractor or department
• Skill-wise workforce strength — workforce composition by trade and grade
• Emergency evacuation count report — critical for safety compliance at project sites

All reports can be scheduled for automatic daily/weekly email to project managers and HR heads.

BiOKnox supports all standard Indian leave types with fully customizable policies:

• Casual Leave (CL), Earned / Privilege Leave (EL/PL), Sick Leave (SL)
• Maternity Leave, Paternity Leave, Marriage Leave
• Compensatory Off (Comp-Off)
• Loss of Pay (LOP) — auto-calculated and deducted from payroll
• Optional Holiday Leave, Special Leave

HR can configure leave accrual rules, maximum limits, carryover policies, encashment rules, and state-wise holiday calendars. The leave module integrates directly with payroll — approved leaves and LOP deductions update payroll automatically.

BiOKnox supports multi-level leave approval workflows:

• Employee applies for leave via ESS app or web portal
• Immediate manager receives notification and approves/rejects with comments
• Configurable second-level approval (HOD, HR Head) for specific leave types
• Leave approval in manager's absence — auto-delegate to next level
• Employee receives real-time notification on approval or rejection
• Leave balance and payroll records update automatically on approval

Yes. BiOKnox includes a state-wise holiday calendar for all Indian states — covering national holidays, state-specific public holidays, and regional festivals. HR teams can also add organization-specific optional holidays and restricted holidays. The calendar integrates with the leave and attendance module — employees working on holidays are automatically flagged for compensatory off or overtime calculation as per configured policy.

Yes. BiOKnox ESS (Employee Self Service) is available as:

• Android App — available on Google Play Store
• iOS App — available on Apple App Store
• Web Portal — accessible via any browser at employee.bioknox.in

Employees can apply for leave, download salary slips, view attendance records, post mis-punches and OD attendance, check leave balances, and track all HR request statuses — anytime, anywhere, without calling HR.

BiOKnox provides dedicated portals for each user type:

• Employer / HR Login — attendance.bioknox.in — full HRMS dashboard for HR managers
• Employee Login — employee.bioknox.in — ESS portal for individual employees
• Vendor Login — vendor.bioknox.in — contractor/vendor self-service portal
• Support Helpdesk — helpdesk.compugraphs.org — raise and track support tickets

Yes — dedicated customer support is included in all BiOKnox plans. Support channels available:

• Phone Support — +91-7328822608 — technical support team
• Email Support — support@bioknox.in
• Helpdesk Ticketing — helpdesk.compugraphs.org — raise, track, and escalate tickets
• WhatsApp Support — direct chat with the support team
• On-site support — available for enterprise deployments

BiOKnox's in-house development team also handles custom requirements, device integration, and feature additions — ensuring any organization-specific need can be addressed directly without third-party delays.

BiOKnox implements enterprise-grade security across all modules:

• Encrypted data transmission — HTTPS/SSL for all web and API communication
• Biometric template encryption — fingerprint and face data stored with strong encryption
• Role-based access control — granular permissions per user role and department
• Complete audit trails — every user action, data change, and approval logged with timestamp
• Secure cloud infrastructure — hosted on reliable Indian/international cloud providers
• Session management — automatic timeout and multi-device access controls

For organizations with specific data residency requirements, on-premise deployment is available.

Standard implementation for most organizations is completed in 2–4 weeks. The implementation process includes:

• Week 1 — System configuration, salary structure setup, HR policy configuration
• Week 2 — Employee data migration, biometric device integration and testing
• Week 3 — User training (HR team, managers, employees), parallel run with existing system
• Week 4 — Go-live, post-implementation support, first payroll run verification

Timeline varies based on organization size, number of locations, and payroll complexity. Large multi-site deployments (100+ locations) may require 6–8 weeks. BiOKnox's in-house team handles the complete implementation with dedicated project managers.

Yes. BiOKnox provides API-based integration with third-party systems. Common integrations:

• ERP systems (SAP, Oracle, Tally) — for payroll data export
• Accounting software — salary disbursement and cost centre integration
• Time and Access Control systems — for gate management
• Custom internal systems via REST API

BiOKnox's in-house development team builds custom integrations based on specific organizational requirements. Contact sales@bioknox.in for integration feasibility and pricing.

BiOKnox has an active Dealer and Partner Program across India, offering commission-based partnerships for IT consultants, HR software resellers, and system integrators. To apply:

• Visit bioknox.in/dealer-partner-program to fill the application form
• Or contact our partnership team at sales@bioknox.in
• Call +91-7328822601 to speak with a partnership manager

Partners receive sales training, technical certification, demo access, co-marketing support, and a commission structure on every closed deal.